{"id":2122,"date":"2026-05-25T12:29:44","date_gmt":"2026-05-25T10:29:44","guid":{"rendered":"https:\/\/teachifyapp.com\/?p=2122"},"modified":"2026-05-25T14:24:29","modified_gmt":"2026-05-25T12:24:29","slug":"como-dirigir-una-reunion","status":"publish","type":"post","link":"https:\/\/teachifyapp.com\/es\/how-to-run-meeting-english","title":{"rendered":"C\u00f3mo dirigir una reuni\u00f3n en ingl\u00e9s. Frases, consejos y plantillas"},"content":{"rendered":"\t\t
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How to Run a Meeting in English. Phrases, Tips & Templates<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Running a <\/span>meeting in English<\/b> is one of the biggest fears for non-native professionals at the intermediate or upper-intermediate level. It isn\u2019t a vocabulary problem: meetings combine three challenges at once. Managing time, managing people and doing it all in a second language while everyone watches. When something goes off-script, there\u2019s no time to craft the perfect sentence: you need to react in seconds.<\/span><\/p>

The good news is that most meetings follow a predictable script. Learn the structure plus 30\u201340 key phrases and you\u2019ll handle 90% of meetings smoothly, even if your general English isn\u2019t perfect. This guide gives you exactly that: structure, ready-to-use phrases and templates you can adapt tomorrow.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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The classic structure of a professional meeting<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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  1. Opening: welcome attendees, introduce participants and confirm the agenda.<\/span><\/li>
  2. Objectives: make clear what you want to achieve by the end of the meeting.<\/span><\/li>
  3. Discussion: present points, ask for input, manage the debate.<\/span><\/li>
  4. Decisions and actions: summarise what was decided and assign next steps with owners and deadlines.<\/span><\/li>
  5. Closing: confirm actions, thank participants and set the next meeting.<\/span><\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    \n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tFind the perfect learning plan<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    Must-have phrases by section<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    Opening<\/b><\/p>

    • \u201cThanks everyone for joining today\u2019s call.\u201d<\/span><\/p><\/li>

    • \u201cLet\u2019s give it another minute for the rest of the team to join.\u201d<\/span><\/p><\/li>

    • \u201cFor those of you who don\u2019t know me, my name is [Name] and I\u2019m the [Role] at [Company].\u201d<\/span><\/p><\/li>

    • \u201cWe have one hour today. The agenda is on screen \u2014 any additions before we start?\u201d<\/span><\/p><\/li><\/ul>

      Setting objectives<\/b><\/p>

      • \u201cThe goal of today\u2019s meeting is to align on the Q3 plan and confirm the launch date.\u201d<\/span><\/p><\/li>

      • \u201cBy the end of this call, I\u2019d like us to have agreed on three things\u2026\u201d<\/span><\/p><\/li>

      • \u201cLet\u2019s keep this focused \u2014 we have a lot to cover.\u201d<\/span><\/p><\/li><\/ul>

        Inviting input<\/b><\/p>

        • \u201cMaria, would you like to walk us through the numbers?\u201d<\/span><\/p><\/li>

        • \u201cWhat are your thoughts on this approach?\u201d<\/span><\/p><\/li>

        • \u201cI\u2019d love to hear from someone who hasn\u2019t spoken yet.\u201d<\/span><\/p><\/li>

        • \u201cCould you share your perspective from the operations side?\u201d<\/span><\/p><\/li><\/ul>

          Asking for clarification or thinking time<\/b><\/p>

          • \u201cJust to make sure I understood \u2014 are you suggesting that\u2026?\u201d<\/span><\/p><\/li>

          • \u201cCould you give us a bit more context on that?\u201d<\/span><\/p><\/li>

          • \u201cLet me think about that for a second.\u201d<\/span><\/p><\/li>

          • \u201cThat\u2019s a great question \u2014 I\u2019ll come back to you on that after the call.\u201d<\/span><\/p><\/li><\/ul>

            Handling interruptions and tangents<\/b><\/p>

            • \u201cSorry to interrupt, but can we park that for now and come back to it later?\u201d<\/span><\/p><\/li>

            • \u201cLet\u2019s take that offline \u2014 important topic, but not for today.\u201d<\/span><\/p><\/li>

            • \u201cI want to make sure everyone has a chance to speak. John, can you finish your point?\u201d<\/span><\/p><\/li><\/ul>

              Closing and assigning actions<\/b><\/p>

              • \u201cLet\u2019s recap the key decisions: first\u2026 second\u2026 and third\u2026\u201d<\/span><\/p><\/li>

              • \u201cAction items: Maria will send the updated proposal by Friday; David will book the venue by Tuesday.\u201d<\/span><\/p><\/li>

              • \u201cThanks everyone \u2014 really productive session. I\u2019ll send the minutes by EOD.\u201d<\/span><\/p><\/li><\/ul>

                Quick template: meeting invite email<\/b><\/p>

                Hi team,<\/span><\/p>

                I\u2019d like to schedule a 30-minute call this Thursday at 11:00 (CET) to align on the Q3 launch plan. Proposed agenda:<\/span><\/p>

                • Quick status update from each workstream (10 min)<\/span><\/p><\/li>

                • Review of the launch checklist (10 min)<\/span><\/p><\/li>

                • Decisions and next steps (10 min)<\/span><\/p><\/li><\/ul>

                  If 11:00 doesn\u2019t work for you, please let me know by tomorrow EOD. Looking forward to it.<\/span><\/p>

                  Best,<\/span><\/p>

                  [Your name]<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t

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                  Cultural intelligence. Not all meetings work the same way<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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                  Dutch team. Understanding these cultural differences can save you serious misunderstandings and position you as a sophisticated professional rather than \u201cthe non-native who speaks good English.\u201d A few patterns we see repeatedly:<\/span><\/p>

                  • British meetings: disagreement is indirect. When a Brit says \u201cThat\u2019s an interesting idea, but\u2026\u201d, they usually mean \u201cI don\u2019t agree.\u201d Learn to read between the lines.<\/span><\/li>
                  • American meetings: fast pace, decisions made in the call itself, high tolerance for interruption. If you wait politely for your turn, you won\u2019t speak.<\/span><\/li>
                  • German or Dutch meetings: extremely direct. A blunt critique isn\u2019t aggression \u2014 it\u2019s efficiency. Don\u2019t take it personally.<\/span><\/li>
                  • Nordic or Japanese meetings: long silences are normal and respected. Don\u2019t fill them with nervous chatter.<\/span><\/li><\/ul>

                    \u00a0<\/p>

                    A serious professional English class also covers this cultural layer. Mastering the language isn\u2019t enough \u2014 you have to know how to read the room.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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                    Mistakes that ruin a meeting in English\n<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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                    • Opening with \u201cSorry, my English is not very good.\u201d You give up authority before you start.<\/span><\/li>
                    • Speaking too fast because of nerves. Slow down by 20% \u2014 you\u2019ll project more confidence.<\/span><\/li>
                    • Translating literally from your native language. \u201cWe are five in the meeting\u201d instead of \u201cThere are five of us in the meeting.\u201d<\/span><\/li>
                    • Not closing actions with an owner and a deadline. Without \u201cowner + deadline,\u201d there\u2019s no decision.<\/span><\/li>
                    • Talking 80% of the time by yourself. A good meeting is measured by the quality of contributions, not by yours.<\/span><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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                      Frequently asked questions<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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                      What level of English do I need to lead a meeting? <\/h3><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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                      A solid B2, combined with prepared phrases and a clear agenda, is enough for most internal meetings. For external client meetings or formal presentations, a C1 gives you more room to improvise.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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                      How do I handle a question I don\u2019t understand? <\/h3><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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                      Ask politely: \u201cCould you rephrase the question?\u201d or \u201cJust to make sure I understood, are you asking about\u2026?\u201d. Far better than improvising a wrong answer.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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                      Is it okay to keep key phrases on a sheet of paper? <\/h3><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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                      Yes, especially at the start. Having a cheat sheet with 10\u201315 phrases for opening, inviting input, closing and assigning actions reduces cognitive load and lets you focus on the content.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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                      How do I prepare for an important meeting? <\/h3><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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                      Run a role-play with a native teacher simulating the real meeting. Identify the moments where you freeze and prepare specific phrases for each. Deliberate practice beats generic practice.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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                      Can my company pay for the training? <\/h3><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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                      Yes. In Spain, companies can subsidise team training through FUNDAE; in France, through the CPF. Teachify manages the full process at no extra cost to the company, which significantly reduces the real cost of the investment.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t